Instructions for Posting a Virtual Webinar on the Strider Entry Platform

We’re excited that you want to host a virtual webinar on the Strider Entry Platform! While the platform requires a event location be entered to comply with SafeSport regulations, this location can support online events easily.  Simply follow the instructions below to ensure your attendees know it’s a virtual event that can be attended from anywhere!

Step-by-Step Guide for Posting Your Virtual Webinar:

1. Event Title & Description:

   • Make sure your Event Title includes the word “Virtual” to clearly indicate it is an online event. For example:
     • “Virtual Webinar: Preparing for Your First Eventing Competition”
     • “Online Clinic: Mastering Dressage Techniques via Zoom”
   • Use the Custom Form.  Create two selections: “Live Attendance” & “Can’t Attend Live- Please Send Recording.” 
   • In your Event Description, emphasize that the event will take place online and that it is accessible from anywhere. Include details such as:
     • Virtual Platform (e.g., Zoom, Microsoft Teams, etc.)
     • Link (mention how attendees will receive the link to join. Or the recording afterwards if the date/time isnt convenient)
     • Agenda or Schedule of the webinar. INCLUDE THE TIME ZONE!

2. Physical Address Field:

   • The Strider Entry Platform requires an address to ensure the safety of our users.  In order to comply with federal regulations on competitive sport this is not sometime we can waive, sorry.  Please enter the virtual platform’s name or system you are using to host the webinar in the address field. This discloses to all where the event is taking place. For example:
     • “Hosted on Zoom”
     • “Hosted on Google Meet”
   • This ensures that your equestrian related event is clearly identified as VIRTUAL and accessible from anywhere.

      

3. Date & Time:

   • Set the date and time for your webinar carefully. Be sure to specify the time zone in the description!  If you have attendees from different time zones, consider adding time zone information in your event description so everyone knows when the webinar is happening in their location.

   • Time Zone Converter:
     To make it easier for attendees to convert the time to their local time zone, include a link to a time zone converter. For example:

     • “The webinar is scheduled for [date] at [time] EST. To convert to your local time, please use World Time Buddy.”

        

4. Registration & Sign-Up:

   • In the Registration Section (if applicable), provide clear instructions on how attendees can sign up. To register, attendees should use the Strider Entry Platform. Example:
     • “To register for the webinar, please visit the Strider Entry Platform and sign up there: [Strider Registration Link]. After registering, you will receive the Zoom link to join the event.”

        

5. Recording Access:

   • If your attendees might not be able to attend the live session and would like access to the recording afterward, it’s important to set up a separate Recording Access option. This will allow people to sign up for access to the webinar recording if they can’t make it to the live event.
   • Closing Date -Sell the Recording For Months: The way to continue selling the recording AFTER the date of the webinar is to shift the closing date from whatever you have it set as to 6 months later. 
     You’ll want to do this just before the actual webinar
   • You can include a note in your Event Description offering the recording and ask attendees to select a separate option during registration if they would like the recording sent to them:
     • “Can’t make it to the live webinar? No problem! Select the ‘Recording Access’ option during registration, and we will send you the recording after the event so you don’t miss out!”

Example Event Description:

Event Title:
“Virtual Webinar: Preparing for Your First Eventing Competition”

Event Description:
Join us for a live virtual webinar designed to help new riders prepare for their first eventing competition! This webinar will be hosted on Zoom- all you need is wi-fi to participate!  The link will be sent to all registered participants 24 hours before the event.

Date & Time:
March 15, 2024, at 2:00 PM (EST)

Time Zone:
The webinar is scheduled for 2:00 PM EST. IF YOU ARE NOT ON THE EAST COAST, please use this World Time Buddy to check the corresponding time in your local timezone.

How to Register:
To sign up for this free webinar, please visit the Strider Entry Platform and complete your registration here: [Strider Registration Link]. After registering, you will receive the Zoom link to join the event.

Recording Access:
Can’t make it to the live session? Select the ‘Recording  Access’ option when registering, and we’ll send you a link to the recorded webinar after the event.

Final Tips:

• Ensure your contact information is easy to find in case any attendees have trouble with the event link or need support.
• Test the link ahead of time to ensure everything works smoothly.
• Use clear and simple language in your Event Description to reassure attendees that the event is virtual and can be accessed from anywhere.

Remember- as long as you include the word “virtual” in BOTH the Event Title and Description, attendees will clearly understand that this is an online event.  

Let us know if you need any further assistance!